Microsoft Office is undeniably the leader of office productivity suites. It’s a standard throughout all businesses and the need to have it installed on your PCs is almost a given. But free or open source alternatives are available. I’d used Open Office before and never really got excited by it. That might have been my own fault though…I was trying it on a Mac and I’m not a proficient Mac user. Competent, but not proficient.
Anyway, I don’t think open source alternatives to MS Office will ever be viable until someone puts millions of dollars into refining the software over 3 or 4 major versions. So when I heard that IBM had released a version of Open Office, I figured I should try it out. They’ve got the ability to dedicate this type of commitment if they really want to.
Lotus Symphony consists of the basic modules everyone needs - Spreadsheets (i.e., MS Excel), Documents (i.e., MS Word) and Presentations (i.e., MS PowerPoint).
I was pleasantly surprised with how quickly the software downloaded and installed. I don’t have an exact timing, but I seem to recall my last MS Office installation taking over an hour to install. Of course, that was MS Office 2007 Enterprise which also installed Access, InfoPath, Outlook and Publisher. In retrospect, I guess I should have expected the trimmed down offering from IBM to install much more quickly.
The interface looks ok. It’s certainly not familiar like MS Office. In the end, this may be the one thing that dooms all open office suites. But I got used to the new MS Office ribbon, and I’m sure I can get used to Symphony’s toolbars.
I’m really going to try to use Symphony over the coming weeks. I’m going to try to keep an open mind and work with the product as exclusively as I can. I readily admit that I’ll be fighting my own biases. For example, I’ve already got a couple gripes:
- I can’t open the MS Word template that I use for my business correspondence,
- Spreadsheets doesn’t highlight a copy area,
- There’s an extra menu layer with only one option when you select File > Open,
- You can’t connect Spreadsheets to an ODBC data source to pull data into a file from a database.
I’ll let you know what else I find. I’m pulling for Symphony. I really am. I’d love to be able to recommend a free office suite that handles all the basic functions an SMB needs. We’ll see if Symphony is up to the task.
As someone who loves technology geared toward the SMB, I found an article on the NY Times fascinating. It’s about small businesses who have begun marketing their own software as solutions built specifically for the SMB market. One solution, NetBooks, looks very promising.
Last week, I posted a notes about the release of SAP Business ByDesign. There are only a few vendors that offer an on-demand ERP product that includes everything from your standard accounting functions through inventory and customer management. SAP joins NetSuite and Salesboom in this regard. But even SAP targets businesses with more than 100 employees.
NetBooks is specifically focused on product based (as opposed to service based) businesses under 50 employees. The recorded demo shows a complete “call to cash” process. A sales order is created directly from the customer contact screen, and a shipping request is automatically created. Viewing the shipping request in an open orders view, the user is alerted that there is not enough inventory on hand. You change the request to a partial shipment and the system generates another shipping request for the remaining amount. An invoice is created, and payments are easily applied to receivables when collected.
Two areas lacking include integration with a web store and with point of sale systems. Both are only possible today in a manual fashion, although the company says automated integration is slated for a future release. I also don’t see any mention of payroll on the website. But, if you’ve read any of my prior posts, you’ll probably guess that I favor outsourcing your payroll responsibilities.
Pricing is right at $200/month for 5 users with additional users costing only $20. Your external accountant or bookkeeper gets free access to your data. And all your data is stored securely on the company’s servers so you don’t need to worry about installing and maintaining the software on your own servers.
This looks like a great development for small businesses.
p.s. - The company’s founder, Ridgely Evers, runs a blog. His recent “Where’s Your Weakest Link” post is a great corollary to my “16 Ways to Prepare for Technology Failure”.
Despite my own quest to help companies use technology more effectively, I often fail to do that in my own business. Case in point is writing this blog.
For the past couple weeks, as I came across ideas for potential blog posts, I would create a draft message in Outlook. When I got around to writing the actual post, I’d write the post like I was writing an email. When I was satisfied, I’d copy and paste the content into my WordPress administrator panel and then publish the post. Several times I forgot to add in the title or categorize the post.
Well, in the course of my Stumbling last night, I ran across Windows Live Writer. I had no idea that there was software that was designed specifically for writing blogs! I wrote my earlier post using the tool and it was so slick that I doubt I’ll ever go back to Outlook.
To be fair, there are many applications out there that target this niche. A quick Google search brought me to this list posted by McKenzie.
I wish I’d figured this out earlier. Come to think of it, this must be how my client’s feel when we uncover stuff they own but aren’t using.
Two recent articles I read form a fascinating contradiction. Naomi Grossman on bMighty reviews a Rubicon Consulting report that the technology and philosophies of small to mid-sized businesses. Apparently SMBs don’t like the term and actively shun products targeted to their use.
…many small and midsize businesses don’t like ‘less aspirational’ names like ‘Small Business Edition’ or ‘Starter edition’. Some even find those titles vaguely insulting. Surprise, surprise — many smaller companies look to buy the ‘Enterprise edition’ whenever they can afford it.
Contrast this with Rob Preston’s column about simplifying your technology. We all know large businesses that suffer from bloated infrastructure and overly customized applications. Regardless of the ownership costs, it’s hard to rip these things out once their firmly embedded in your organization.
So SMBs tend to prefer the complex “enterprise” versions of software while large corporations struggle against overly complicated technology. See the link here?
The answer, I believe, lies in an organization’s commitment from the very start to keep their processes as simplified as possible. I have no real statistic to quote here, but I’m sure that something like 90% of what Business A does must be exactly the same as Business B. Accounting, HR, IT, even Sales. It doesn’t matter where you go, those functions are basically the same.
If you’re building a business today, approach your non-core activities by finding the best practice solution and adopting it. Period. That 20% that doesn’t fit what your company already does? Forget about it. We’re talking about your non-core activities. They don’t offer you any competitive advantage. So putting in all the workarounds to get that 80% closer to 100% only increases your complexity. You’re going to regret that someday.
Published September 26, 2007
in Business.
Not sure why I’ve been on a WiFi kick lately. Maybe it’s the WiFi project in Billings? Maybe the frustration over not having access to iPhone service?
Regardless, one of my clients has retail locations where free wireless internet access is offered. Because a single broadband connection is shared between the hotspot and the corporate systems, they have had to put in a lot of effort to ensure that their corporate systems are secure. As WiFi phones start becoming the norm and as city-wide WiFi projects continue to fail, more and more SMBs will want to ensure that their customers have WiFi access while on-premise.
I think there is an opportunity here for someone to build a router that makes the process plug-and-play. The router plugs into your cable/DSL modem as usual. An unsecured public WiFi network is automatically setup. Also, a second WiFi network is automatically created for internal use with all the key security setups defaulted. Alternatively, an Ethernet port could be used for a secured wired connection to the corporate network.
Seems to me, someone like Cisco, Netgear or Linksys could easily build this. Maybe they already do. If so, they need to make it easy to find on their website because I don’t see it. Am I just missing it?
Published September 25, 2007
in WiFi.
